Do you struggle to juggle multiple tasks, manage your time, and keep projects on track? You’re not alone. These are common issues for solopreneurs or small business owners, but this can become problematic, as things get forgotten, innovative ideas can’t move forward, and ultimately plans to grow and scale stall. In these times, small business owners often turn to organized freelancers to oversee special projects and free up time. When does hiring a freelance project manager make sense?
5 Factors To Consider When Deciding To Hire a Freelance Project Manager
On the fence about hiring a freelance project manager? Consider the following:
1: Are important tasks slipping or results stalling?
Are you missing deadlines, losing track of task progress, or feeling like you can’t get ahead? If you’re spending more time managing projects than growing your business, it’s time for support. A freelance project manager can take over project organization, scheduling, and day-to-day coordination, so you get back valuable time and reduce stress.
2: Is your focus on your own highest-ROI work?
Every hour spent on project organization and management is time not spent on actually doing what it takes to scale your business. Virtual PMs handle everything from cloud file management and process documentation to stakeholder communication and vendor coordination. This lets you focus on what truly drives results for your business.
3: Are new projects more complex or holding back your growth?
Launching a new service, managing a marketing campaign, or planning an event? Sometimes a successful project will take your business to the next level, but managing project success means more work added to your plate. As new projects are introduced, it can become difficult to keep up with the moving parts. A freelance project manager can ensure initiatives move forward without things falling through the cracks, delivering key value and results for your small business.
4: Do you need better risk management and problem-solving support?
Projects rarely go exactly as planned, and unexpected challenges and risks can derail progress and impact project performance. A skilled freelance project manager proactively identifies potential risks, troubleshoots issues as they arise, and implements solutions before problems escalate. This foresight helps protect your project, your budget, and client satisfaction, keeping your business on track even when surprises happen.
5: What’s your project objective and scope look like?
Before bringing on a freelance project manager, it’s helpful to have a clear objective in mind and a general sense of what you’re trying to achieve and by when. You don’t need every detail mapped out. If you have a general idea of the project’s scope, any tools you’re already using, your budget, and who else might be involved, that’s enough to get started. A freelance project manager or staffing partner can help you shape the rest – clarifying scope, mapping out priorities, estimating hours, and outlining how best to move forward.
Common Project Types For Small Businesses and Solopreneurs
Along with knowing when the time is right to hire a freelance project manager, it’s also important to know the kind of work you need support with.
Freelance project managers often step in to support a wide range of initiatives that help small businesses and solopreneurs operate more efficiently and grow with confidence. Their value shines in high-impact projects that require structure, accountability, and cross-functional coordination – but don’t necessarily warrant a full-time hire.
Below are some of the most common project types where freelance PMs can drive momentum and deliver measurable outcomes:
- Marketing and Branding Projects: From building a new website to managing multi-channel ad campaigns or rolling out a rebrand, freelance project managers keep creative teams aligned and timelines on track. They help translate marketing strategies into action, ensuring consistency across assets like logos, content, and SEO.
- Sales and Customer Acquisition Projects: Whether it’s developing lead generation funnels or implementing a new CRM, these projects benefit from a PM’s ability to coordinate tech, sales, and marketing inputs. Freelance PMs help businesses create scalable customer acquisition systems and improve conversion workflows.
- Operations and Systems Setup: Setting up bookkeeping software, project management tools, or automated workflows can be overwhelming. Project managers simplify the process by managing vendors, scheduling training, and ensuring smooth adoption of new systems.
- Product or Service Development: Bringing a new product to market—or transforming a service into a digital offer like a course or app—requires many moving parts. A freelance PM helps manage timelines, align stakeholders, and keep development on pace from concept to launch.
- Hiring and Team Building: For businesses making their first hires or growing a contractor team, project managers can guide recruiting timelines, onboarding processes, and documentation like employee handbooks or training materials.
- Financial Planning and Management: Project managers can support financial initiatives such as budget planning, applying for loans or grants, or preparing for tax season by coordinating input from accountants, bookkeepers, and business owners.
- Scaling and Growth Initiatives: Expanding into new markets, launching a second location, or exploring partnerships demands planning and cross-functional execution. Freelance PMs bring the structure and accountability to help these growth initiatives succeed.
- Legal and Compliance Projects: Tasks like forming an LLC, trademarking a brand, or updating contracts and terms are easier to manage with a PM guiding timelines and coordinating legal professionals.
- Customer Service Improvements: From implementing helpdesk software to developing an FAQ or knowledge base, freelance PMs help improve customer experiences by ensuring service-related projects are completed with care and consistency.
No matter the size or scope of your initiative, bringing in a freelance project manager can turn complexity into clarity and ensure nothing slips through the cracks. By matching the right expertise to the right project, you’ll gain a strategic partner who can keep things moving forward—on time, on budget, and aligned with your goals.
Tap Into The Best of Both Worlds: Virtual Assistant meets Freelance Project Manager
Hiring a virtual assistant with strong project management skills gives small business owners the best of both worlds: high-level administrative support and the ability to keep initiatives moving forward. These professionals aren’t certified project managers—and that’s the point. They’re flexible, operationally savvy virtual executive assistants who naturally bring structure, coordination, and follow-through to your projects. Whether you’re launching a new service, setting up systems, or managing a team initiative, a VA with project management chops can help you stay organized, on schedule, and focused on what matters most.
Now the question becomes, how do you find a virtual assistant with project manager skills? That’s where the ResultsResourcing freelance recruiting platform and on-demand virtual assistance service can help.
ResultsResourcing was created to help small business owners find and hire experienced, pre-vetted talent. Project expertise can be offered on a one-off project basis or on an on-going project management basis. No long-term commitments are required, and you can be up and running with your best-matched, freelance project manager in 24 to 48 hours – all with a satisfaction guarantee. Learn more about the ResultsResourcing process.
Interested in hiring a freelancer? Book a complimentary discovery call today!
